ELEVARE HOMES

Property handover facts record

Property sale · completed example · 21 October 2026

FICTIONAL TRAINING EXAMPLE. All people, the address, identifiers, readings and dates are invented to illustrate completion. This is not a real transaction or a signed document.

This is a factual recording sheet, not a completed sale agreement or a universal legal transfer deed. Compare it with your notarised sale agreement and the transfer document it specifies. This sheet does not amend the agreement, determine transfer of ownership, or settle liability, debts or claims.

Do not let a blank imply “all satisfactory”: write “not applicable”, “not checked”, or the specific pending action. Add as many rows and attachments as needed.

1. Property and participants

Date, time and place of handover

21 October 2026, 14:30, inside the illustrative property

Property address, unique property number and included rooms / ancillary spaces

Fictional Mokomoji St 0-0, Example Town; unique number EXAMPLE-INVALID. Apartment and storage S-0; no parking space included.

Notarised sale agreement: date, reference and handover clause reference

16 October 2026; TRAINING-REF-0; handover clause to be checked in the actual agreement. This example does not set agreement terms.

Person handing over: name and role; authority document reference if represented

Seller Example (fictional seller); no representative present.

Person receiving: name and role; authority document reference if represented

Buyer Example (fictional buyer); no representative present.

Spaces actually vacated / not handed over; belongings or people remaining

Apartment inspected and vacated. Seller’s box remains in storage, recorded in section 6. This sheet makes no legal assessment of occupation rights.

2. Meter readings

For every meter: utility, location, serial number, tariff / register, unit, reading, reading date and time, photo reference

Electricity, hall cabinet, EX-E-01: T1 12,345 kWh; T2 6,789 kWh; 21 October 2026 14:35; P01–P02. Cold water, bathroom, EX-W-01: 123.456 m³; 14:38; P03. Hot water, bathroom, EX-W-02: 78.901 m³; 14:39; P04. Gas: not applicable. Heating: no individual meter; building manager’s figures not yet received.

Inaccessible / unchecked meter; who will check and when; supplier’s form reference

Electricity and water read together; figures are illustrative only. Buyer will check heating accounting with the building manager by 23 October 2026. Submission of supplier’s readings form not yet confirmed.

3. Keys and access devices

Item, purpose, number delivered, test performed, missing item / remaining copies

Apartment keys: 3, all tested. Entrance fobs: 2, tested. Letterbox key: 1, tested. Storage keys: 1 of 2 expected, tested; second not yet delivered. Garage remote: not applicable. Number of remaining copies not checked.

Alarm / smart access: access-change action and status (no passwords)

Smart lock: not applicable. Seller removed their internet router. Do not record passwords, PINs or account credentials on this sheet.

4. Included inventory and documents

Room, item / document, quantity, condition / model, test performed, photo or attachment reference

Kitchen: oven, 1; switched on, heating not checked today; P05. Dishwasher, 1; short programme started, full cycle not checked; P06. Bedroom: wardrobe, 1; doors open; P07. Oven and dishwasher manuals delivered, 1 each; warranty validity not checked. Document list: D01.

Missing / unchecked items; differences from the contractual inventory

Second storage key missing. Full oven operation not checked. A comparison with an actual sale agreement is not possible in this example.

5. Condition, known defects and photographs

Location, visible sign / seller’s disclosure, limits of inspection, photo reference

Kitchen tap joint dripped after running water; P08–P09. Cause and extent of repair not established. Seller reports an earlier washer replacement; no paperwork provided. Bathroom ventilation not checked by a specialist; no conclusion about performance.

Separate comments from each party or differing explanations

Seller believes a washer is needed. Buyer requests a plumber’s inspection. Both positions recorded separately; cause and responsibility remain unresolved.

Photo / video and other attachment index: filename, date, subject, quantity and recipients of copies

P01–P09: 9 fictional photo files dated 21 October 2026; D01: fictional inventory / document list, 1 page. No actual files exist. In a real handover both parties receive an identical attachment set.

6. Utilities and pending actions

For every service: supplier / manager, period, balance information source and date, application status / reference; action owner and due date

Electricity: supplier to be confirmed; seller’s termination application not submitted, seller to submit by 22 October 2026; buyer to request a new agreement by the same date. Water, heating, building management: balance statement not received; seller to request by 22 October 2026. Amounts and allocation are not confirmed by this sheet. Internet: seller’s equipment removed; contract closure not yet confirmed.

Other actions: who does what, by when, evidence of completion; agreed action or proposal only

Agreed: seller delivers second storage key and removes box by 23 October 2026; buyer records receipt separately. Proposed, not agreed: plumber’s inspection on 24 October 2026; buyer to arrange a time, costs and responsibility remain open.

7. Review and copies

Attachment references / page count, who received the record and attachments; unfilled spaces

Seven-section training sheet; P01–P09 and D01 are illustrative only and not attached. Record the actual page count in a real situation. This example is unsigned.

Person handing over: name, signature and date (sign only after checking facts)

Training example – unsigned.

Person receiving: name, signature and date (sign only after checking facts)

Training example – unsigned.

A signature is not to be used as a general waiver of rights or claims. Assess legal handover effects and the required document against the agreement; action notes do not amend it. Ask the notary or a lawyer about disagreements or new payment or liability terms.