This is a factual recording sheet, not a completed sale agreement or a universal legal transfer deed. Compare it with your notarised sale agreement and the transfer document it specifies. This sheet does not amend the agreement, determine transfer of ownership, or settle liability, debts or claims.
Select a field and type. Print or save a PDF through your browser’s Print menu (Ctrl+P / ⌘P). Edits are not saved automatically: print or save a PDF before closing or reloading. Use the TXT file for ongoing editing. This file has no submission form, scripts, automatic storage or data transmission.
Do not let a blank imply “all satisfactory”: write “not applicable”, “not checked”, or the specific pending action. Add as many rows and attachments as needed.
1. Property and participants
Date, time and place of handover Property address, unique property number and included rooms / ancillary spaces Notarised sale agreement: date, reference and handover clause reference Person handing over: name and role; authority document reference if represented Person receiving: name and role; authority document reference if represented Spaces actually vacated / not handed over; belongings or people remaining 2. Meter readings
For every meter: utility, location, serial number, tariff / register, unit, reading, reading date and time, photo reference Inaccessible / unchecked meter; who will check and when; supplier’s form reference 3. Keys and access devices
Item, purpose, number delivered, test performed, missing item / remaining copies Alarm / smart access: access-change action and status (no passwords) 4. Included inventory and documents
Room, item / document, quantity, condition / model, test performed, photo or attachment reference Missing / unchecked items; differences from the contractual inventory 5. Condition, known defects and photographs
Location, visible sign / seller’s disclosure, limits of inspection, photo reference Separate comments from each party or differing explanations Photo / video and other attachment index: filename, date, subject, quantity and recipients of copies 6. Utilities and pending actions
For every service: supplier / manager, period, balance information source and date, application status / reference; action owner and due date Other actions: who does what, by when, evidence of completion; agreed action or proposal only 7. Review and copies
Attachment references / page count, who received the record and attachments; unfilled spaces Person handing over: name, signature and date (sign only after checking facts) Person receiving: name, signature and date (sign only after checking facts) A signature is not to be used as a general waiver of rights or claims. Assess legal handover effects and the required document against the agreement; action notes do not amend it. Ask the notary or a lawyer about disagreements or new payment or liability terms.